Employee Company Vehicle Use Agreement – HR & Administration Template

The Employee Company Vehicle Use Agreement is a professionally structured HR and administration document that defines the terms, conditions, and responsibilities governing the use of company-owned or leased vehicles by employees.

This agreement ensures safe, lawful, and responsible vehicle usage, protects organizational assets, and clearly communicates employee obligations regarding driving conduct, accidents, insurance, fuel, maintenance, monitoring systems, and disciplinary consequences.

A well-defined vehicle use agreement helps organizations minimize risk, control costs, ensure road safety, and avoid disputes related to misuse or negligence.

🔹 Why This Agreement Is Important

• Protects company vehicles and assets
• Reduces legal and financial risks
• Promotes safe and responsible driving behavior
• Clearly defines employee accountability
• Supports disciplinary action when required

🔹 Ideal For

• Companies providing cars to employees
• Sales, operations & field staff
• Corporate offices & project-based organizations
• HR, Admin & Facilities departments
• HR Consultants & compliance professionals

🔹 Key Coverage Areas

✔ Authorization and eligibility to use company vehicles
✔ Employee driving responsibilities and obligations
✔ Prohibited usage and safety violations
✔ Accident reporting, damage & insurance procedures
✔ Fuel, maintenance & expense responsibilities
✔ GPS tracking and monitoring compliance
✔ Disciplinary action for violations
✔ Termination of vehicle authorization
✔ Employee acknowledgement and acceptance

📂 Format: Editable (Word / PDF)
📥 Access: Instant download after purchase
🛠 Customization: Easily adaptable to company-specific vehicle policies

👉 An essential agreement for organizations offering company vehicles to employees.