Project Execution Policy

Purpose

Standardizes execution of construction projects (civil & electromechanical) in the UAE as per FIDIC, UAE-CS, and Kahramaa standards.

1. Project Start

• Initiated via Letter of Intent or client email.
• Submit performance bond/advance payment guarantee.
• Prepare complete project files within 24 hours.

2. Team & Documents

• Project Manager leads with clear scope and team roles.
• Submit method statement, org chart, and conduct kick-off meetings.
• Full review of BOQ, specs, and contract terms is mandatory.

3. Communication & Coordination

• Only Project Manager communicates with client/consultants.
• Define roles, timing, and reporting clearly.
• Conduct daily site briefings and toolbox talks.

4. Execution & Oversight

• Maintain daily site diaries.
• Perform QA/QC checks and inspections.
• Monitor productivity and ensure tool/material readiness.

5. Site & Labor Management

• Setup compliant site office with HSE standards.
• Workers’ mobile use restricted; lunch/rest areas mandatory.
• Overtime requires written pre-approval; records submitted next day.

6. Safety & Quality

• Assign HSE Officer to all projects.
• Follow documented QA/QC plans.
• NCRs issued for non-compliance.

7. Procurement & Submissions

• Review and approve submittals, material logs, drawings.
• Coordinate with Procurement on vendors & subcontractors.
• Submissions must meet all specification and approval requirements.

8. Reporting & Monitoring

• Weekly Action Monitoring Plan (AMP) tracks all project actions.
• Saturday Engineering Meetings mandatory.
• Site diaries and daily assignments must be updated.

9. Budget & Invoicing

• Understand project and scope-specific budgets.
• Submit monthly interim invoices by 30th; valuations by 25th.
• Track retentions, variation orders, and extension claims.

10. Training & Supervision

• Ensure workers are trained and properly equipped.
• Conduct technical and HSE training sessions.
• Enforce structured supervision and role clarity.

This version highlights essential actions, key responsibilities, and compliance requirements for all stakeholders involved in project execution.